Appendix H: Monitoring Policy

Policy for Monitoring Work-Based Learning

Saskatchewan Learning requires on-site monitoring as part of work-based learning. Boards must plan for on-site monitoring to take place.

While scheduling may affect the way in which work-based learning is provided in some settings, even in cases where the school organization chooses to put 25 hours of work study into a one week block, it is necessary to visit each of the students on-site twice during the 25 hours. If the time for work-based learning is scheduled in another way, it is necessary that teacher monitors provide on-site visits to each student twice in the first 25 hour period and once in each additional 25 hours of work-based learning.

Monitoring Work-based Learning Policy

Minimum monitoring expectations require a monitoring visit to each student at the work placement site at least twice in 25 hours of work exploration or work study, and once in each additional 25 hours of work-based learning.
Those systems offering a 25 hour work-study experience and wishing to compact the experience, over a week or weeks rather than spreading it over a semester, must meet the minimum monitoring requirements of twice in 25 hours.
In a situation where 50 hour of work study or work experience is compacted into one continuous work placement (e.g., over a continuous two week period), a minimum of three monitoring visits will be required.
In a situation where 75 hours of work experience is offered, either in a compacted or distributed format, a minimum of four monitoring visits will be required.

Considerations in Monitoring Visits:

The pre-placement visit is not considered as one of the monitoring visits.
The first monitoring visit should occur early in the placement in order to assist the student in becoming comfortable in the work placement and to provide appropriate orientation.
The second (and subsequent) monitoring visit(s) should occur later and should allow for an opportunity to discuss the student learning taking place and to support the assessment of the student during the work placement, in collaboration with the work site/employer supervisor.
Monitoring visits provide the opportunity to discuss any problems at the site. In follow-up activities, the teacher should advise the administration about cases involving theft, injury, harassment, abuse, insubordination, etc.
Telephone conversations with the employer supervisors and casual contact with the students should be used to reinforce the on-site monitoring. These methods do not replace on-site visits and do not constitute monitoring.